Site Administrator, Warsaw, Poland

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Organisational Environment:

Mercury is an Irish based European Contractor.

Mercury is a European Contractor that builds and manages complex engineering projects that reimagine how people work and live in the built environment. Our determination and focus enable us to deliver leading-edge construction solutions across a range of key sectors including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection, Technical Support Services (TSS), Data Centre Facility Management, Healthcare & Building Services. Mercury employs over 2,600 people across over 10 locations in Europe and had an overall turnover of €1bn in 2020. Mercury employs the best people, invests heavily in training and education and ensures that the highest standards of health, safety and governance are applied throughout the organisation.

Responsilbilties of the Role:

  • Review and report on the File Key structure ensuring the general instructions are followed by all.
    • Developing and maintaining filing systems
    • Collate all personnel documentation and file on the Filekey
    • Safe pass/CSCS cards
  • Collect & collate information for Management reports
  • Maintain the stationary levels in the office and ensuring a stock is maintained.
  • Maintain up to date Org Chart
  • Document Control when required
  • Develop and maintain filing systems
  • Maintain and track site personnel movements for weekly report
  • Request and print out all project permit’s each week from the Eida system
  • Book meeting rooms on E: SIPP machine
  • Scan all sign in sheets to the project file
  • Track holidays for all staff
  • Request Dirty Works permits
  • Creating SAP Orders
  • Ordering Plant through Fleet Tool and Plant and tracking it
  • Developing Progress reports
  • O&Ms and handover documentation
  • Reporting to CM.
  • GRN all received site materials
  • Organise access/visitor badges for site using E: Sipp machine
  • Get test packs signed off and uploaded on to the Eida system
  • Provide administration assistance
  • Support Site Project Manager, Project Director and Business Unit Director as and when required.
  • Dealing with general site team queries
  • All other duties associated with this role


Your Qualifications and Key Criteria:

  • Strong Administration with minimum 2 years’ experience
  • PC literate with competency in Microsoft Word, Excel, Outlook
  • Ability to liaise and manage all site paperwork
  • SAP experience advantage but not essential as full training will be given
  • Excellent telephone manner
  • Attention to detail
  • Ability to multitask and work under pressure
  • Strong interpersonal and organisational skills
  • Pride in the quality and presentation of work
  • Excellent communication skills


Desirable Skills:

  • Experience in the construction or engineering industry advantage but not essential
  • SAP experience advantage but not essential as full training will be given



 Mercury is an equal opportunities employer.

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