Office Manager, Dublin, Ireland

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Organisational Environment:

Mercury is an Irish based European Contractor.

Mercury is a European Contractor that builds and manages complex engineering projects that reimagine how people work and live in the built environment. Our determination and focus enable us to deliver leading-edge construction solutions across a range of key sectors including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection, Technical Support Services (TSS), Data Centre Facility Management, Healthcare & Building Services. Mercury employs over 2,600 people across over 10 locations in Europe and had an overall turnover of €1bn in 2020. Mercury employs the best people, invests heavily in training and education and ensures that the highest standards of health, safety and governance are applied throughout the organisation.

 

We have a hybrid work model, where your time is split between working from home and in our Head office in Sandyford, Dublin. Reporting the Executive Office.

 

 

Key Responsibilities of the Role:

  • Attends meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties
  • Manages reception, facilities, and canteen staff (approx. 5 employees)
  • Project Manage office space, oversee desk allocation and workplace planning requirements for all departments. Ensures that all employees have an appropriate environment to undertake their duties.
  • Project manage all required refurbishment and maintenance works.
  • Office Manager with overall responsibility for day-to-day operations of head office including managing, ordering, and procuring all office supplies.
  • Manages all facilities operations and contracts including but not limited to, cleaning, catering, waste and security contractors.
  • Co-ordinate, manage and order all office supplies
  • Assists senior management on sensitive/commercial tasks within the business
  • Organize and maintain data in spreadsheets; generate reports; organizes paperwork.
  • Other related administrative duties as required.
  • To manage all office systems, procedures and facilities to ensure the efficient and smooth running of the office
  • Oversees carpark management (swipe access, parking permits etc)
  • To continually seek out best practice and more efficient ways of working to enhance
  • office and general business efficiency.
  • Work with IT to ensure all IT supplies and hardware for head office departments is ordered on time.
  • Communicate with IT if replacements required
  • Manage all office related service agreements
  • To provide professional secretarial service to senior leadership team particularly in client correspondence and proposals, presentation preparation
  • Attending training and conferences as required
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, events, booking travel, maintaining filing system, mailing and shipping packages and updating contact database and employee list
  • All other duties associated with this role.
  • Work in conjunction with HR to maintain office policies as necessary

 

 

Essential Criteria for the Role:

  • Proven experience as an office manager supporting senior management in a busy office environment for 5+ years
  • Qualification in Business, Level 5 or higher
  • Excellent working knowledge of the Microsoft Office suite – Outlook, Excel, Word, PowerPoint, OneNote, SharePoint
  • Excellent working knowledge of SAP
  • The ability to work with confidential information in a professional & trustworthy manner
  • Excellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner
  • The confidence to respond to all enquiries effectively and professionally to the Senior Leadership team.
  • The ability to work on your own initiative and be an integral part of a busy team.
  • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision
  • Ability to take initiative and exercise good judgment and be part of change management
  • Ability to work in a fast-paced environment and acting as the first port of call for staff where various issues may arise
  • Strong time-management and people skills, flexibility, and multitasking ability
  • Experience with online platforms with aptitude to learn new software and systems as   required.

 

 

We offer a range of benefits, including:

  • Comprehensive health coverage
  • Competitive annual leave
  • Educational assistance and professional development programmes
  • Pension
  • Bonus
  • Global mental wellness programme
  • Sports clubs and social events
  • On site Gym in our Head Office
  • Flexible working arrangements

 

 

Mercury is an equal opportunities employer.

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