Senior Contracts Administrator, Kildare, Ireland

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Mercury is an Irish based European Contractor.

Mercury is a European Contractor that builds and manages complex engineering projects that reimagine how people work and live in the built environment. Our determination and focus enable us to deliver leading-edge construction solutions across a range of key sectors including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection, Technical Support Services (TSS), Data Centre Facility Management, Healthcare & Building Services. Mercury employs over 2,600 people across over 10 locations in Europe and had an overall turnover of €1bn in 2020. Mercury employs the best people, invests heavily in training and education and ensures that the highest standards of health, safety and governance are applied throughout the organisation.

 

Key Responsibilities of the Role:

  • Follows and complies with Company, Project and Project Controls Function procedures and techniques.
  • Understand the corporate and contract specific administration procedures for multiple contracts upstream and downstream across a number of live projects and carry out all work in accordance with these.
  • Develop the cost control strategies, negotiate and administer contracts assuring that the projects result in profits and added value for the company.
  • Track authorizations and correspondence maintain detailed and organized files.
  • To fully understand and brief relevant parties on the interpretation of the contract obligations on both the Contractor and the Client, and the commercial/contractual impact of any failure to achieve these obligations.
  • Analyze significant and/or unique contract requirements, special provisions, or terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and procedures
  • To assist in maintaining an early warning system to ensure that Project Director is made aware of any commercial / contractual issues that may affect profitability or progress or cause future problems for the contract or client.
  • Plan and initiate regular meetings involving planning, commercial and construction teams (where appropriate) to attain the necessary information to generate and support contractual claims/defenses.
  • Drafting contract change notices to management contractor / client including liaising with planning, construction and commercial department on delays and events withing the schedule and prepare relevant correspondence.
  • Administer and respond to all contractual correspondence from client and seek direct engagement from the relevant parties to assist in the drafting of same.
  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules in line with Company policy and protocol.
  • Assist commercial teams in the preparation of claims/defenses/contractual letters against supply chain (where necessary) and advise on the most appropriate and risk adverse strategy for the Company.
  • Identify risks to cost/schedule and Risk analysis for development options. Quickly identify trends, risks and prepare plans for corrective actions.
  • To assist in co-ordination and advise to all personnel authorized to commit expenditure against the contract to avoid unnecessary or incorrect expenditure or failure to maintain a good audit trail.
  • Prepare any contractual claims on the project including extension of time, prolongation costs, productivity disruption etc. and advise on the most appropriate and risk adverse strategy for the Company in terms of avoiding potential disputes.
  • Provide detailed data analysis, devise and distribute plans, budgets and standards of performance for every area of activity.
  • Understand the project budget and scope and Monitor project development.
  • Work closely with other Project Development Engineers to ensure alignment of work across the project.
  • Actively monitors the productivity performance.
  • Provides reports on project established metrics including productivity analysis (i.e. schedule/cost variance), progress report.
  • Liaise with the Project and Contractor Teams to ensure consistent basis for all Estimating costs/plans
  • Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings.
  • Assist commercial / finance staff to ensure proper billing and collection of contractual revenue.
  • To assist in review of all live work on a weekly basis to progress completion to programme and budget, reporting on the same to the Commercial Manager and passing completed work for closing on the finance system and submitting the invoice to the client.
  • Production of the monthly and other ad-hoc reports.
  • Protect Company’s interests when interacting with client joint venture partners and contractors.
  • Active member in a cross-functional team, internal and external to Engineering and Operations; resolving issues; objective priorities, and targets.
  • Contributes to team efforts by accomplishing related results in a cooperative and supportive manner.
  • Works autonomously with direct supervision.
  • Performs other duties as assigned.
  • Liaise with the Project and Contractor Teams to ensure consistent basis for all Contracts Administration.

 

Essential Criteria for the Role:

  • 10 Years working experience with at least 5 years in a senior role.
  • Professional Qualification, Degree in Quantity Surveying or Engineering discipline.
  • Sound knowledge & understanding of contract law and commercial / contracts management.
  • Negotiating skills.
  • Strong Commercial Acumen, Variation Control, Cash Flow focus and fully conversant of understanding of process engineering practices
  • Possess knowledge of project execution and regulatory issues with sound understanding of engineering, technology, fabrication and construction.
  • PC Skills, MS Office specifically Excel.
  • Experienced in Managing and Leading a multicultural group/Team.
  • Must be self-motivated, willing to take control of multiple projects and excel in formulating a short and medium term workload.
  • Skills in analysing and interpreting financial data.
  • Must be able to interpret Primavera extracts with planners
  • Experienced user of SAP or other typical industry software standard
  • Excellent leadership skills and ability to influence, mentorship skills, and relationship building skills
  • Superior interpersonal, organizational, analytical, managerial and communication skills.
  • Good negotiating skills to be able to work with customers (both internal and external) to meet project objectives

 

Mercury is an equal opportunities employer.

 

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