Procurement Administrator, Kildare, Ireland

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Organisational Environment:

Mercury is an Irish based European Contractor.

Mercury is a European Contractor that builds and manages complex engineering projects that reimagine how people work and live in the built environment. Our determination and focus enable us to deliver leading-edge construction solutions across a range of key sectors including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection, Technical Support Services (TSS), Data Centre Facility Management, Healthcare & Building Services. Mercury employs over 2,600 people across over 10 locations in Europe and had an overall turnover of €1bn in 2020. Mercury employs the best people, invests heavily in training and education and ensures that the highest standards of health, safety and governance are applied throughout the organisation.


Scope of the Role:

Purchasing administrator will ensure assigned purchase orders are tracked and confirmed by the supplier to ensure the project teams have all the materials that they require at the right time and in the right place.

Key Responsibilities of the Role:

  • Assist purchasing team with clearing build-up of aged invoices, whilst keeping a log of the issue to help identify the root cause.
  • VIM (Vendor Invoice Management) Key person.   Processing invoices, identifying problem invoices, querying invoices with suppliers.
  • Liaise with Project Material Controllers to follow up on Blocked Invoices.
  • Work closely with accounts payable and be a point of contact for AP for queries.
  • Follow up on credit notes due from suppliers.
  • Liaise with all the suppliers to ensure order confirmation/ Acknowledgements are received in a timely manner for assigned purchase orders.
  • Daily reporting of confirmed delivery date status.
  • Build strong relationships with key suppliers.
  • Weekly reporting on Purchase orders confirmed status.
  • General Purchasing/ Procurement Administration Office Duties.
  • Update order acknowledgments and order confirmations from Suppliers and attach documentation to PO’s in the ERP System (SAP).  Update PO delivery dates and inform engineering of any delays.
  • Ensure Purchase Information Records (PIR’S) are maintained for key suppliers as directed by the purchasing team.
  • Any other ad hoc duties as assigned from time to time. 


Essential Criteria for the Role:

  • 2-3 years’ experience within a similar role and ideally have systems administration experience, on an ERP system such as (SAP) is a distinct advantage
  • Ability to work on own initiative, motivated, self-starter and Team player.
  • Excellent Communication Skills and able to build strong Supplier relationships.
  • Excellent admin and IT skills, proficiency in all Microsoft Office applications (Excel, Word, PowerPoint, Visio).


Desirable Criteria:

  • Previous experience in a similar role within the construction/engineering industry.
  • Electrical/Mechanical parts knowledge.


Mercury is an equal opportunities employer.




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