Mercury Engineering, Your vision, our duty.

Mercury is the European leader in construction solutions.

 We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

 

Key Responsibilities of the Role:

Document Management

• Control the creation, review, approval, issuance, and archiving of documents.
• Maintain document registers and filing systems (electronic and hard copy)
• Ensure current revisions are available to technicians, supervisors, and clients
• Remove obsolete documents from circulation and retain them according to retention policies.
   

Maintain records of:

• Planned Preventive Maintenance (PPM)
• Corrective maintenance reports
• Inspection and testing certificates
• Defect reports
• Asset registers
• Service reports and work orders

 

Compliance & Certification Management

• Track statutory inspection certificates and compliance documentation.
• Ensure records comply with relevant standards, such as:
  - IS 291 (Ireland)
  - EN Standards
  - NFPA Standards (where applicable)
  - Local fire authority requirements
• Maintain audit-ready documentation for internal and external inspections.

 

Revision and Change Control

• Monitor document revisions and version control.
• Record and communicate changes to maintenance procedures, drawings, specifications, and customer requirements.
• Maintain document change logs and approval records.

 

Drawing and Technical Documentation Control

• Manage fire system drawings, including:
  - Fire alarm layouts
  - Sprinkler system drawings
  - Gas suppression layouts
  - Cause and effect matrices
  - As-built drawings
• Ensure field teams are working from the latest approved versions.

Client Documentation Support

• Prepare and issue reports to clients.
• Compile maintenance service packs and compliance reports.
• Support contract handovers and project close-out documentation.
• Respond to document requests from customers and auditors

 

Data Entry and System Administration

• Update CMMS, CAFM, SharePoint, or other maintenance management systems.
• Monitor document workflows and approval status.
• Generate reports and KPIs relating to document processing and compliance.

Audit Support

• Prepare documentation for:
  
  ISO 9001 audits
  ISO 45001 audits
  ISO 14001 audits
  LS 1048
  NFPA
  Client compliance audits
  Fire safety inspections

 

Liaise with:
- Maintenance Managers
- Service Coordinators
- Fire Protection Technicians
- Compliance Managers
- Customers
- Regulatory bodies

 

Essential Criteria for the Role:

• Strong document control and administrative skills.
• Knowledge of maintenance processes
• Proficiency in Microsoft Office, SharePoint, and document management systems.
• Excellent attention to detail.
• Strong organisational and communication skills.
• Understanding of quality management and compliance requirements.

 

Mercury is an equal opportunities employer.

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