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Office Administrator, Mercury Headquarters, Ballycoolin, Dublin

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Mercury is the European leader in construction solutions.

We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including: Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

 

MAIN PURPOSE OF THE JOB

 

The main purpose of the office-based administrator is to ensure the engineering team operates efficiently by managing documentation, coordination, communication, and administrative tasks that support project delivery.

 

Key Responsibilities of the Role:

  • Completion of timesheets for engineering staff. Hours to be added weekly to internal platform.
  •  Complete flights/hotel bookings for Mercury staff when requested
  • Supervision of staff project allocations/tracker management
  • Supervision of general monthly trackers
  • Assist with reporting & project controls
  •  Prepare/structure reports/trackers as requested
  • Completion of meeting minutes
  •  Provide office and operation support
  •  Control office supplies, system access, on-boarding & general office organisation
  •  Arrange training for engineering staff when requested
  •  Support H&S, security and compliance requirements in HQ
  • · Maintain central engineering project organisation & documentation.
  •  Maintain documentation control for central engineering ACC platform as di-rected by Engineers/Managers
  • Ensure compliance with company standards and industry processes.
  • Support audits, quality checks, and data accuracy.
  • ·Assist document controllers if requested.
  •  Help / assistance if necessary with the generation / maintenance / archiving and monitoring of the O&M Manuals.
  •  Review and report on the file key structure making sure the general instructions are followed by everyone.
  •  Key file audits for all sites monthly

 

ESSENTIAL WORK ACTIVITIES

  •  Planning
  •  Motivating
  •  Deciding
  •  Learning

 

HSE AND QUALITY RESPONSIBILITIES

Maintain standards of HSE and comply with Company’s Health, Safety & Environment Management System requirements. Take reasonable care of one’s own health and safety and that of others in the workplace. Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.

 

 

Essential Criteria for the Role:

  • 5 years’ experience
  • Communication Skills
  • Computer skills- Excel, Word

 

Desirable

  •  SAP experience
  •  Construction project environment experience
  •  Electrical parts knowledge
  •  Mechanical parts Knowledge

 

Mercury is an equal opportunities employer.

 

 

 

 

 

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